Family Office Associate

Associates work closely with other members of the client service team to provide accounting and financial administration to ultra-high net worth clients. Responsibilities include financial coordination, accounting, reporting, bill paying, tax coordination and estate administration. We provide customized, high touch client service to address the needs of each family.

Responsibilities include:

• Manage the full cycle of books and records for assigned clients including accounting for and reporting on small businesses, planes, boats, investments, real estate, and other assets.
• Manage the bill pay process for assigned clients to ensure accuracy and completeness.
• Communicate with clients, advisors, vendors and team members to deliver exceptional service.
• Record journal entries for detailed P&L, accurately capture balance sheet items and identify tax deductible expenses.
• Download, record, and reconcile credit card, bank account and investment activity.
• Assist with the preparation of monthly/quarterly financial reports.
• Coordinate with payroll services and employee benefit providers.
• Assist with the coordination and organization of tax information; process tax payments.
• Maintain supporting schedules, work papers, and electronic and/or paper files.
• Assist with tasks and project related to client’s estate planning needs.
• Communicate with clients, advisors, vendors and team members to deliver exceptional service.

JOB REQUIREMENTS & QUALIFICATIONS

• Bachelor’s degree required; Master’s in accounting, CPA and/or CFP preferred.
• Minimum of 3 years prior accounting or related experience.
• Strong QuickBooks skills required.
• Proficiency in all Microsoft Office programs, particularly Excel.
• Strong accounting, reconciliation and reporting skills.
• Ability to prepare and analyze financial statements.
• Excellent verbal and written communications skills.
• Ability to interact with clients and advisors in a professional manner.
• Able to independently handle special projects.
• Adhere to high confidentiality and fiduciary standards.
• Strong attention to detail, accuracy, and the ability to organize, prioritize, and execute successfully in a fast-paced environment.