Associate Advisor

Purchase, New York
Jun 10, 2020
Jul 10, 2020
Employment Type
Full Time
Entry Level


The Associate Advisor is responsible for the coordination and overall management of client account documentation and maintenance. The position collaborates with the advisor team to prepare client reports and maintains contact with clients to provide or obtain updated information. The Associate advisor schedules client meetings with preferred staff and troubleshoots problems while maintaining a positive and client-centric approach.



Associate Advisor Essential Functions:  

§  Assist in the gathering and organizing of client data necessary to develop a financial plan: client financial statements, tax returns, estate planning documents

§  Utilize various financial analysis programs to produce requested results sought by the financial planner and/or advisor. Perform review of output for completeness and accuracy

§  Assist clients with inquiries/requests or re-direct, as appropriate

§  Prepare brokerage account paperwork for opening new accounts and/or annuities, terminated accounts and/or account transfers:

o   Assemble materials for participant enrollment and education

o   Facilitate completion of all client applications and transfer documents

o   Conduct client paperwork signing meetings with clients

§  Oversee the asset transfer process: establish rapport with custodial contacts to ensure timely and accurate completion of requests

§  Establish, service, monitor, and maintain client investment accounts

§  Handle client-initiated changes and transactions:

o   Review, update, and maintain beneficiary forms

o   Receive and process on-demand distributions from accounts

o   Electronic Funds Transfer (EFT) establishment or termination

o   Address and other demographic information changes

o   Gifting of assets to donor advised fund, charities, or family

§  Enter/file trades, as needed; ensure information is uploaded in accordance with cutoff times

§  Coordinate investment policy statements

§  Maintain and rebalance client portfolios

§  Maintain client database for monitoring deposit, transfer, and new accounts

§  Enter notes in CRM database daily, based on advisor-client interactions. Input advisor, and appropriate non-advisor, dictation.

§  Coordinate with custodians to resolve outstanding service issues including undeliverable mail, mismatched Social Security numbers, missing paperwork, insufficient account authorizations, and misrouted issuer communications

§  Assemble materials for client review meetings

§  Prepare and proof-read reports; check documentation and electronic data for errors

§  Initiate client correspondence

§  Assist with investment and trading issues (such as basis, transfers, cash flows, etc.), as needed

§  Conduct special and routine investment/portfolio or planning research projects, as requested by advisors and technical specialists

§  Provide support to advisors on research for tasks, clients, and other areas as required

§  Coordinate quarterly investment management performance reports including reconciling the report and checking to be sure all securities are priced

§  Provide management with updates and reports, as needed, on the status of client investment activities

§  Attend client meetings, as needed, in a technical, supporting and learning role

§  Provide client relationship assistance



  • Minimum of 3-5 years proven success in an administrative support function in an investment environment OR recent graduate with concentration in Financial Planning / CFP Certificate Program
  • Hold Series 7 license, or able to obtain Series 7 license within 6 months of hire
  • Proficiency in Word, Excel, PowerPoint, Outlook, CRM software
  • Working knowledge of a variety of investment tools
  • Excellent verbal and written communication skills
  • Ability to work independently and establish priorities
  • Ability to handle multiple requests simultaneously and respond quickly
  • Excellent problem solving abilities
  • Excellent research abilities
  • Excellent follow-through and communication to team members regarding status of open items
  • Ability to recommend procedures and reporting to improve the effectiveness of the team
  • Client-first attitude
  • Team player, collaborative, able to work with and through others

Ability to project a professional image of her/him self and the firm to clients by the way in which he/she conducts himself and the quality of the work produced